Features for the administrator

Complete integration with Exchange and other servers
GFI MailArchiver leverages the journaling feature of Exchange Server, providing unparalleled scalability and reliability. Other email archiving solutions actually replace the email with a link to their database – this can be a point of failure and can bring down your entire email system. GFI MailArchiver works in parallel and does not touch the way Exchange works. GFI MailArchiver can be used with Exchange as well as other email servers with the capability of polling emails from a mail server which supports IMAP and Active Directory.

NEW IN BETA! – Automatically archive corporate email into one central database
Your mail server is not the ideal place where to store all organizational email: Over time this will cause a severe decline in email performance. Moving old emails into a database will keep your mail server performance high and email stores compact. GFI MailArchiver archives all your emails in a central database, that may either be:

• An SQL database: Because email is stored in a standard SQL database, it is easy to backup and restore; no special Exchange backup tools are required.
• NEW IN BETA! – A database on any NTFS-formatted hard drive: By storing email on a database that is located on an NTFS-formatted hard drive, you will be saving on the license costs required to maintain an SQL database.

Multiple database support and ‘automatic’ database management support
It is possible to archive emails in multiple databases – this overrides the problem of having one large database that becomes slow and requires more maintenance. GFI MailArchiver allows you to automatically archive emails to a new database after a specified time, for example, every month or quarter.

Reduce email storage requirements
GFI MailArchiver compresses and decompresses attachments on the fly, which results in considerable savings in terms of storage when compared to storing attachments in the Exchange stores. In addition, storing email in a database is more space efficient than storing in PST files. An added advantage is that GFI MailArchiver archives only one copy of attachments sent to multiple recipients.

End PST hell
Using GFI MailArchiver for Exchange eliminates the need for users to archive their mail in PST files on local hard disks. These PST files end up being very large and are difficult to backup and search. Many users do not know how to organize their PST files properly. With GFI MailArchiver, users can browse to the web search interface and retrieve past email from the database, rather than having to dig through a store of PST files on disk to find a particular mail. View screenshot.

NEW IN BETA! – Advanced email search capabilities
Having a central store of email, enables you to easily search corporate email for particular text. Furthermore, it is possible for each user to save his own search requests and to define a list of pre-set searches. GFI MailArchiver also has the ability to search within email attachments in several formats including: Microsoft Word, Excel, PowerPoint, PDF, OpenOffice, WordPerfect, Outlook MSG files, ZIP and more.

NEW IN BETA! – Set up email retention policies
GFI MailArchiver allows you to set up retention policies that can be configured to act on the age of the email, email address, email subject, text contained in the email body or a combination of the criteria described. When a condition is met, GFI MailArchiver allows you to delete an email completely or to label an email. For instance, you might wish to delete all email that is older than 3 years (always in keeping with the organization’s email retention policies).

Helps comply with Sarbanes-Oxley Act
By archiving all company email, GFI MailArchiver helps organizations to meet regulatory compliance such as the Sarbanes-Oxley Act. Under the Sarbanes-Oxley Act 2002 and Security and Exchange Commission (SEC) rules, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certifiably correct data. Companies must retain all correspondence created, sent, or received "in connection with an audit or review" of a public company for a period of seven years, during which time these records must be non-erasable and non-rewritable. This includes any "electronic records" such as email, particularly relating to subjects, departments or individuals involved in auditing procedures. Failure to comply is a crime, punishable by up to 10 years in jail.

Helps to comply to other acts and regulations
GFI MailArchiver is also a valuable tool that aids compliance with the following: E-Comm Act 2000, BS7799-2:2002, Enterprise Act 2002, Decreto del Presidente del Consiglio dei Ministri (8 febbraio 1999) and more.

Setting up exceptions for management and other users
GFI MailArchiver allows you to grant a user viewing rights to all email relating to a specific Active Directory Group, for example, the Sales Manager would be able to view all emails sent or received by his team. Also, if required, you can instruct GFI MailArchiver for Exchange not to archive email to/from particular users, for instance it is possible not to archive email emails sent to/from the HR Manager.

Collect and archive emails in one geographical location
GFI MailArchiver provides the possibility of centralizing email archiving to one physical location by polling emails from multiple locations. For example, an organization that operates in the US, UK and Australia may want to archive email of all offices centrally in one location – the US office.

Features for the user

Access emails from any location through a browser
GFI MailArchiver allows users to access their emails from anywhere in the world by using a browser. Emails that had been deleted may also be seen (and restored). View screenshot.

One Click Restore a single email to a mailbox
By simply clicking on a button, the user or the administrator can restore an email to a user’s inbox in its original format. GFI MailArchiver restores any archived email (even deleted email) and these are resent to the user as an attachment. View screenshot.

Support for multilingual user interfaces
GFI MailArchiver provides support for multilingual user interfaces including English, Dutch, French, German, Italian, Russian, Spanish, Czech, Arabic, Japanese, Simplified Chinese and Traditional Chinese.

Other features:

• Printer-friendly support for printing emails