How much does your form of communication cost your business? Do you use email as your main way to communicate? You might be emailing colleagues and clients back and forth all day long.
However, email overload may be wasting money for your business. For example, Dr. Ian M. Paul from Penn State College of Medicine calculated his number of emails in a year and how long it took to read each one to find that email overload costs about $1,641 per physician per year.
Do you want to save money on your business communication systems? If so, check out our top four ways you can save money on your communications systems. Keep reading to learn more!
VoIP Phone Systems
Instead of having landlines, VoIP (Voice over Internet Protocol) phone systems can transmit your calls through a digital Internet connection. These calls will be transmitted quickly through high-speed Internet while saving you money and reducing the overhead of a traditional phone system.
You won’t need to rely on or pay for landlines if you use VoIP phone systems. You will have a very clear connection that you might not get with standard phone systems.
The costs of VoIP are significantly lower than a typical phone company. Through VoIP, you will be able to enjoy international calls, call waiting, caller ID, and voicemail, all without having to pay for a standard phone system and the associated costs.
Have you ever tried to schedule a meeting in an office for your colleagues and clients? Getting everyone together can be very time-consuming and expensive. Sometimes you may even need to rent out a conference room in a mutually agreeable location, which can be hugely expensive, depending upon the location.
If you have clients all over the country, getting plane tickets and hotels to visit them regularly in-person is just no longer feasible in today’s world. Especially when technology connects us all.
Video conferencing technology can help you speak to all of your colleagues and clients at once, without needing to be in the same room. Using videoconferencing as one of your business communication systems will save you time and money.
Mobile business communication systems
Today, many people refuse to get a landline and instead use their mobile phones at home and on-the-go. Businesses can take advantage of mobile communications and move away from using landlines, especially if they implement Bring Your Own Device (BYOD) policies.
If business owners communicate with employees and clients via mobile phones, they will certainly save money on standard landlines, and doesn’t tie employees to a desk. This will also allow you to remain in contact when traveling and out of the office.
PBX phone systems
The PBX phone system is an older type of communication channel but can be used as a private telephone network within a company. With a PBX phone system, you can make external calls and share outside lines.
You can even transmit some calls through the Internet. The PBX phone system offers a simple installation, low maintenance and operational costs.
You won’t regret getting any of these communications solutions!
Do you have any other great tips for saving money on business communication systems? If so, let us know in the comments below! And if you have any questions, be sure to contact us here.